Policies & Procedures

Free: We provide Policies & Procedure (P&P) templates free of charge. Link: Request Access Link:To P&P Library if you have access

Service: If you want help modifying the templates for your organization please contact us at support@churchadm.com for pricing.

Importance: Policies and procedures are an essential part of any organization. They ensure compliance with laws and regulations, give guidance for decision-making, and streamline internal processes. Together, policies and procedures also provide a roadmap for day-to-day operations and mitigate risk. 

Fit for Purpose: You will need to find the right balance of P&Ps for your specific church. For instance, a smaller church may only implement the high risk P&Ps like employee hiring / terminations and children's ministry volunteer screening while a large church may want to implement a much broader base of P&Ps.

Defendable: You want to ensure you have good P&Ps in place that are followed so the church can defend against unexpected lawsuits. For instance, a visitor claims their child was abused while in the care of a church volunteer or a church employee believes they were terminated unlawfully. Recently there was a case when a simple employee termination was not processed within compliance of federal law, the former employee filed a law suit and won a judgement of over one million dollars.

Document Types: The main types are: Policy(required to be followed), Guideline (recommended by not required), Procedure and Form. It's important to use the correct document type to mitigate risk. For instance only use a policy if you know it can be followed, if you're not confident it can be followed consider calling it a guideline. Consider how to defend while in court to help assist if you should have a policy or guideline. It would be harder to defend a policy that you did not follow then if you didn't follow a guideline. On the other hand if you have a high risk or highly regulated area and only have a guideline it may be difficult to defend why it wasn't a policy. NOTE: You can change any policies we have into a guideline or a guideline into a policy to fit your need.

Maintenance: It's important to have all P&Ps reviewed at a set interval. High risk and highly regulated areas such as employer laws should be review annually. 

Legal: It's important to have a legal review for high risk and highly regulated areas by an attorney in your state. For a small legal fee we can provide reviews as needed, more below.

Our process and what we provide: 

1) Our P&Ps are fee to use at your own risk.

2) You must register and agree to our terms to gain access. Select link to Request Access

3) We have reviewed over 450 policies from many sources including several churches, to streamline and consolidate. 

4) Our P&Ps are a work in progress and any feedback is welcomed and appreciated. Provide feedback to support@churchadm.com

5) We have our high risk and highly regulated P&Ps reviewed by an attorney in North Carolina. If you are not in North Carolina we can have any P&P you wish reviewed by an attorney in your state for a small legal fee.

6) We will keep the P&P inventory below updated monthly. 

7) We have developed the overall structure and individual P&Ps to follow the ISO 9001:2015 standard. This is an internationally recognized standard.

P&P Inventory: